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Update Voluntary Disclosure Section of Employment Application to Comply With VEVRAA & Section 503 Updates - Eff. 3-24-14

ExactHire ATS clients who are also federal contractors/subcontractors will want to comply with the new Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) & Section 503 of the Rehabilitation Act regulations that are effective March 24, 2014.

For more information about the potential applicability of these requirements for your organization, as well as how your current AAP format and cycle may influence your timeline for complying, please download our Veteran & Disability Regulation Implementation Checklist.

The ExactHire Client Success team is happy to update the voluntary disclosure section of your employment application(s) on your behalf. Below, we'll explain the sections that are available to turn on and edit within this section so that you may then communicate to us how you'd like any changes implemented in order to comply appropriately.

We'll also provide some default language for each section; however, if you would like to edit the language to deviate from what we have provided, we recommend that you consult with your Affirmative Action consultant/employment law attorney about whether your preferred wording is compliant with applicable laws as ExactHire cannot provide legal advice.

What Displays to Applicants - What Can Be Edited
When your request indicates that the EEOC-related voluntary disclosure, the veterans invitation to self-identify, and the voluntary self-identification of disability should ALL be enabled for your application(s), they will appear in that order on the same page (though below we have broken them into three separate images from the same page).

vol eeoc

We do have the ability to edit the text in the first two paragraphs appearing in the above image on your behalf. However, we cannot alter the language used on the gender and ethnicity/race option radio buttons on a per client site basis. Here is the default language for the first two paragraphs:

This company is dedicated to a policy of affirmative action and equal opportunity in employment without regard to race, religion, gender, sexual orientation, national origin, age, veteran or disabled status, or any other protected class. Reasonable accommodation will be made as appropriate to enable any employee or applicant for employment to safely and properly perform the job applied for as requested and as appropriate.

The following information is necessary for this company to evaluate its hiring practices and to track its progress and effectiveness in complying with its Affirmative Action Plan and equal employment policies. The information is voluntary and will be kept confidential insofar as possible. Information provided will not be negatively considered in any part of the selection process.

If you wish to alter this text, please contact us at support@exacthire.com with your preferred language.

vet class-1
We have the ability to alter all of the language in this section on your behalf, if requested. However, we cannot alter the number of radio option buttons. Here is the default language for this area:


Regulations issued by the U.S. Department of Labor with respect to Vietnam Era veterans and other protected veterans require that federal contractors provide an opportunity for self-identification to candidates seeking employment. Such self-identification is submitted on a voluntary and confidential basis for use only in accordance with regulations, and without subjecting the individual to adverse treatment.

The 4 classifications of protected veterans are listed below:

Disabled Veteran is one of the following:

  • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
  • a person who was discharged or released from active duty because of a service-connected disability

Recently Separated Veteran means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

Active Duty Wartime or Campaign Badge Veteran means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

Armed Forces Service Medal Veteran means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

If you believe you belong to any of the categories of protected veterans, listed below, please indicate by checking the appropriate box below. As a Government contractor subject to VEVRAA, we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA.


If you wish to alter this veteran area text, please contact us at support@exacthire.com with your preferred language.


disab vet

Here is the default mandatory language for this area:


Form CC-305 - OMB Control Number 1250-0005 - Expires 1/31/2017

Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities.1 To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)


YES, I HAVE A DISABILITY (or previously had a disability)

Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

1Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

If you wish to enable the disability area text on your employment application, please contact us at support@exacthire.com.

Data Analysis Options
While information volunteered by applicants in the voluntary disclosure section of your application(s) will never be tied to individuals' applicant records, Administrator-level users can access reporting tools in the Reports Dashboard to conduct data analysis and build custom applicant flow log templates using the Report Builder tab.