You can view the applicants' answers to Job Specific Screening Questions in multiple ways.
Using Job Specific Screening Questions is a great way to screen your applicants to help identify the most qualified when you seek to fill a vacancy.
Using the APPLICANTS dashboard
Using the APPLICANTS dashboard, click the magnifying glass to the left of the Job Listing in which you want to view the answers. If the Job Listing you desire is not displayed, click the arrow on the drop down box, Filter By, and select the Job Listing you seek. (See image below.)
You can also filter the Job Listings displayed using these filters:
A. Job Title/Internal ID: This field allows you to sort by Job Title or Internal ID (if assigned an Internal ID).
B. Department: This field allows you to sort by the Business Units in your ATS portal.
C. Assigned To: This field allows you to sort by the ATS User who has been assigned a particular Job Listing(s).
D. Active: This field allows you to sort by Active, Archived or Both. Archived means that the Job Listing(s) has been removed from the ATS User's Active view.
E. Date Range: This field allows you to sort by Job Listings posted in these ranges: Today, Yesterday, Past 7 Days, Past 30 Days, and Past Year.
*Please note: After using any of the filters, A - E, click Go to update your results.
Next, click on the Jobs Questions tab.
(See image below.) Once you have clicked on the Job Questions tab (1), select the question(s) in which you want to see the applicants' responses (2) by clicking the box(es) to the left of the question(s), and (3) click Refresh. The applicants' responses are displayed to the right of the applicants' statuses (4).
There are also the following ways to filter the number of applicants:
A. Status: This field allows you to sort applicants by current application status.
B. Active: This field allows you to sort by Active, Archived or Both. Archived means that the applicant(s) have been removed from the ATS User's Active view.
C. Date Range: This field allows you to sort applicants by the date range of submitted applications. The date ranges available are: Last 30 Days, Last 60 Days, Last 90 Days, Last 120 Days or All.
D. Met BQ: This field allows you to sort applicants by those who did and did not meet basic qualifications established after using Scoring and/or Disqualification filters.
E. Job Question Score Above: This field allows you to input a baseline score from which all applicants displayed meet or exceed after using Scoring and/or Disqualification filters.
F. Sort By: (Date is shown in image above.) This field allows you to sort by Date, Last Name, Status, or Job Question Score.
*Please note: After using any of the filters, A - F, click Refresh to update your results.
Using the JOBS dashboard
One of the perks of the ATS is that it offers you different ways to find the information you need. Click the JOBS dashboard in the top right corner of your ATS site; go to the Job Listing from which you need data, and click the Details drop down field. In that list, select Job Questions.
You can also filter the Job Listings displayed by any of the following options.
A. Job Title/Internal ID: This field allows you to sort by Job Title or Internal ID (if assigned an Internal ID).
B. Department: This field allows you to sort by the Business Units in your ATS portal.
C. Assigned To: This field allows you to sort by the ATS User who has been assigned a particular Job Listing(s).
D. Active: This field allows you to sort by Active, Archived or Both. Archived means that the Job Listing(s) has been removed from the ATS User's Active view.
E. Sort By: This field allows you to sort by Start Date, End Date, Job Title, Internal ID, and Department.
*Please note: After using any of the filters, A - E, click Go to update your results.
Once you have selected Job Questions from the Details drop down field, your screen will automatically update as shown in the image below. Next, (1) click the box to the left of the question(s) in which you would like to see the answers displayed, and then (2) click Refresh, and (3) each applicant's answer will be displayed to the right. Also you can filter your applicants using the same filters as if you were acquiring this information via the APPLICANTS dashboard. See the description of filters A - F above.
For some ATS users, the Details drop down field has been replaced in the Job Listings tab, at your company Administrator's request, to display the Job Listing's Job Status field. (See image below.) If you would like this optional feature activated for your ATS site, email support@exacthire.com with your request.
Using the REPORTS dashboard
The ATS offers an extensive list of reporting tools for your use as well. You can also run a Job Questions Report to acquire the data you need.
Whichever method you prefer, the ATS will offer you an organized method collect and analyze your data. If you have any questions about Job Specific Screening Questions or using the ATS in general, please contact us at support@exacthire.com.
